Office Administrator: Kanata, Ontario

Office Administrator: Kanata, Ontario

JOB SUMMARY: 

The Office Administrator will ensure the flow of office procedures and support office by carrying out common office duties. The Administrator will maintain a positive company image by acting as the first line of contact to visitors, vendors and customers.

 

RESPONSIBILITIES:

  • Extract timesheets and review work hours for completeness and accuracy
  • Prepare year-end reports of R&D labour hours for SR&ED tax reporting
  • Assist in creating purchase orders
  • Assist in shipping & receiving management and paperwork
  • Support Head Office with accounting queries/tasks, as required
  • Provide (occasional) executive assistance to Executive VP, from preparation of monthly expense reports to travel planning
  • Assist in HR recruiting – preparing job descriptions and posting on relevant job sites
  • Work with office management in creating and maintaining Health & Safety standards, compliant to relevant Ontario codes
  • Manage building & office services (cleaners, alarm systems, etc.) and act as first line of contact to building landlord
  • Assist in planning and arranging events, including organizing catering
  • Manage reception and kitchen areas; look after visitors and ensure kitchen is stocked and clean

 

QUALIFICATIONS:

  •  Postsecondary education; preferably in Accounting, Business or Finance or equivalent
  • Prior office management experience preferred (3-5 years)
  • Computer literacy, including effective working skills with MS Word, Excel and e-mail required
  • Effective and clear written and verbal communication skills with individuals at all levels of the organization
  • Able to work without supervision
  • Able to organize and write procedures in a logical/methodical manner
  • Excellent attention to detail and ability to multitask, along with strong data entry skills
  • Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
  • Ability to keep confidential information
  • Strong record keeping skills
  • Excellent communication skills

Please send your cover letter and resume to hr@galtronics.com